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How to handle untranslatable texts in DOCX with memoQ

Texts in Word documents that do not need to be translated can be formatted with a special style in Word. This style can then be added to a custom configuration linked to memoQ‘s Word 2007/2010/2013 filter (DOCX) that can be used with the Import with options function. This video shows how to create the style in Word 2010 and how to create the custom configuration in memoQ 6.2.
Important: this only works with the DOCX filter, and not with the DOC/RTF filter (Word 2003 and older).

5 comments to How to handle untranslatable texts in DOCX with memoQ

  • Hello, Dominique,

    I personally find that use of character styles is not an ideal method. The reason is that character styles cannot be combined with other character styles (in case the original document uses some specific character style that needs to be preserved), and character styles are almost impossible to ‘undo’, i.e. remove from the target document if it is important to retain original formatting.

    A couple of months ago I added a command called Hide / Unhide Text to TransTools for Word (found at the top of CAT Software menu of the add-in), which allows you to hide portions of text highlighted with a certain color. In your case, you would use Word’s Find dialogue to find all blue text (using the Font options like in your video), use “Find In” button to select all instances, and apply a certain highlight color which is not used anywhere in the document. The same can be done manually, which might be easier in some cases. Then, run the Hide / Unhide Text command and use the second option to hide all highlighted text. The hidden text is not imported by memoQ by default, so you will not see the blue paragraphs. After exporting, use the same command to unhide all text (option 3).

    Best regards,

  • SafeTex

    Hello Dominique and Stanislav

    Tried out both methods this morning and they both work of course.

    Thanks for all the online help


  • Bernie Williams

    Thanks for the excellent description. Worked first time. I spent a lot of time trying to find documentation of this feature!

  • Why would the first method only work with the DOCX filter, and not with the DOC/RTF filter? As far as I can see, I am given the option to exclude styles under Import with options even after selecting a doc file for import.

    • Dominique

      I seem to remember that option wasn’t available for the DOC/RTF filter back when I made the video, but I may have been wrong (if so, I stand corrected). The option to exclude styles is indeed available for the DOC/RTF filter in memoQ 2014. I systematically convert all Office files to DOCX/PPTX/XLSX (if they are in the old format when I get them) before importing them in memoQ, which is why I have limited exposure to the DOC/RTF filter.

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